As customers search for a Sage Job Costing replacement as support comes to an end, we look at the options available to current users to help them ensure they can continue to manage their construction projects alongside Sage 50.
Many businesses from all sectors have relied on the Sage Job Costing module for many years to sit alongside their Sage 50 accounts software to help them keep track of basic job information and costs.
As the deadline for support ending looms, the options available to businesses looking for a Sage Job Costing replacement are:
1. Keep using the Sage Job Costing module
When support ends, the software will not automatically turn off, however it has not been updated for many years and there is a risk to your business if you decide to keep using the software and run into a problem.
The other major downside for construction businesses of sticking with the Sage Job Costing module is the lack of functionality and level of analysis provided for the construction industry which allows you to get an accurate, real-time view of your projects and their financial performance. Often businesses relying purely on the Job Costing module also keep information relating to subcontractors, applications, retentions and plant in spreadsheets, resulting in lots of manual work and duplication of effort.
2. Revert back to using spreadsheets
Some businesses may reflect that they don’t use the Job Costing module to its full potential and therefore if support ends it is not the end of the world.
Spreadsheets are powerful for analysing many types of information, however are a risky way of managing information relating to your construction projects.
It is crucial that construction businesses are able to centrally manage all of their project information in one place which is accessible by the commercial and finance teams so that at any point in time the live financial position of a contract, its costs and activities can be viewed and compared against original budgets – this is impossible in spreadsheets.
3. Move your projects across to construction-specific job costing software, built for Sage 50
Over the last 7 years, construction businesses have regularly approached Eque2 to evaluate how construction-specific job costing software can better cater for their business and replace the need for the generic Sage Job Costing module and spreadsheets.
Construction-specific software allows you to analyse your projects in as much detail as needed by breaking costs down by things like Labour, Plant and Materials as ‘cost codes’ with layers of hierarchical detail possible.
You can also gain complete control of costs by introducing expenditure controls to restrict or flag when purchases against any of the cost codes above would take a project over budget, and ensure the appropriate approval has been established.
Other construction-specific processes are also catered for such as managing variations, subcontractor related activities, retentions, plant hire, and client billing, all of which cannot be catered for in Sage 50 or the Sage Job Costing module.
In summary, as businesses consider their options for replacing the Sage Job Costing module, there is a unique opportunity to consider the benefits of a construction-specific job costing module which has the benefit of integrating with their current accounts system, and therefore limiting the disruption of a bigger change, and eliminating the risks of sticking with the unsupported Job Costing module or reverting back to spreadsheets.
As Sage’s strategic partner in the construction industry, Eque2 has created dedicated migration tools to make the process of bringing across your project and job costing data from the Sage Job Costing module onto Construct for Sage 50, seamless.
To see Construct for Sage in action and how this compares to the Sage Job Costing module please visit www.eque2.co.uk/sage-job-costing and watch the free on-demand webinar covering Construction-specific software vs. Sage Job Costing.